2019 VENDOR APPLICATIONS ARE NOW CLOSED - SEE YOU NEXT YEAR!
VENDOR INFORMATION
The Holladay Arts Council (“Council”) is the sponsor of the “Blue Moon Festival” (the “Festival”) scheduled to occur from 4:00 p.m. until 10:00 p.m. on Saturday, August 24th at Holladay City Park, 4580 South 2300 East in Holladay, Utah.
Entry Deadlines. The regular deadline for applications is Wednesday, May 8th midnight. Notice of whether Council has accepted your application will be provided by Friday, May 17.
If there is still space available, late applications will be accepted until Friday, June 14 at midnight for a non-refundable application fee of $35. Notice of whether Council has accepted your application will be made as soon as possible after submission. *Late acceptances may not receive the same publicity as regular admissions due to press and marketing deadlines.
Waiting List. We will create a waiting list when we reach our capacity of accepted vendors (32 Artists, 9 Food). You will not be asked to pay the additional booth fee unless you are accepted.
Application Fee. There is a non-refundable $20 application fee for all vendors. The late application fee is $35 and is non-refundable.
Booth Fee. If your application is accepted, there will be an additional $150 booth fee for food vendors and a $65 booth fee for arts vendors, payable to the Holladay Arts Council. Space in the Festival will not be guaranteed until payment is made.
Refunds. Booth fees will be 80% refundable until July 15; fees are non-refundable after that date. The Festival will continue rain or shine, but in the event of an emergency and the Festival is officially cancelled, 100% of booth fees will be refunded.
Food Vendor Permit. Food vendors are responsible for obtaining in advance all appropriate licenses and permits. The application form requires that you upload a copy of your current Salt Lake County Health Department Permit. If you need a temporary food handlers permit, please click here http://slco.org/health/food-protection/temporary-food-events/ and follow the steps to obtain one.
Location. Vendor shall be provided exclusive use of a space at the Festival. The location, size and configuration of the space will be determined by Council, though Vendor may notify Council of preferred accommodations. Vendor shall supply any and all necessary equipment and foodstuffs.
Display Period. The Council shall deliver possession of the space to Vendor at approximately 10:30 a.m on the day of the Festival to allow Vendor sufficient time to set up. Food vendors may check in between 10:30 AM – 3:00 PM, and must be ready to serve food by at least 5:00 PM (but may serve food starting at 3:00 if desired). Upon termination of the Display Period, Vendor promptly shall vacate the space and return possession of the space to Council in the same condition as delivered. All garbage must be bagged up and dropped at designated location.
Sales Tax. Vendor shall be fully responsible for the collection and payment of all sales tax arising from all sales. Sales tax forms will be included in the Vendor packet on the day of the Festival.
Early Removal from Display. The Vendor recognizes that the Festival will be open to people of all ages, and that Utah state law and the Council’s ordinances prohibit exposing minors to obscene or otherwise harmful materials. Consequently, the Vendor gives the Council, and the Council retains, the right to cause to be removed from display at the Festival any item that the Council reasonably deems to be obscene or otherwise harmful to minors under applicable laws. The Vendor shall promptly undertake such removal upon the Council’s request.
Indemnity. Vendor releases The City of Holladay and the Council from, and will indemnify and defend Council and City against, any and all claims, liability, damages, costs and expenses, including attorney fees and expenses, arising out of Vendor’s occupancy of the space during the Festival and/or the display, loss, transportation, storage, libel, invasion of privacy or damage to, loss of or theft of any equipment. This release binds Vendor with respect to these claims, as well as Vendor’s heirs, assigns, executors, administrators and legal representatives.
No Insurance. Council shall not be obligated to provide security against theft at the Festival or to maintain in effect any policy of casualty/theft insurance or liability insurance protecting Vendor from any liability to third parties arising from or attributable to Vendor’s occupancy of the space for purposes of the Festival. Consequently, Council urges Vendor to obtain its own casualty insurance coverage and liability insurance on the space for purposes of the Festival.
No Damages. The City of Holladay & Council are not obligated in any way to hold the Festival, and Vendor recognizes that the occurrence or non-occurrence of the Festival may be impacted by a number of factors, some or all of which (such as severe weather conditions, unavailability of the proposed location of the Festival, etc.) may be outside Council’s control. Council shall have no liability whatsoever to Vendor if the Festival does not occur, other than to refund booth fees.
General. This Agreement represents the parties’ entire agreement. No written or oral agreements made prior to this Agreement are binding upon the parties in any manner. Only written modifications to this Agreement shall be valid and binding. All parties to this Agreement must sign such modifications. Time is the essence of this Agreement, in the event of any dispute hereunder; the prevailing party shall be entitled to an award of its attorneys’ fees and costs reasonably incurred therein.
